Frequently asked questions

A meeting-room board for a building. You create your rooms, invite the people allowed to use them, and they book from their phone — a card per room, a day at a glance, one tap to take a slot.

It's built for buildings where everyone works for someone different: co-working floors, incubators, serviced offices. In those places there's no single company calendar to plug into, so Colega doesn't try.

Whoever currently keeps the room diary — usually reception or a community manager. The honest competitor is the paper notebook by the front desk: free, instant, never down. Colega has to be faster than a biro or it isn't worth paying for.

A flat monthly price per building. Not per seat — per-seat pricing forces a headcount conversation and triggers procurement, which is exactly the thing this product exists to avoid.

Colega is opening with a small number of buildings first. Join the waiting list and we'll tell you the number for yours.

Minutes. You get a web address, you add your rooms and your people, and you're running the same day. There is nothing to install, no hardware to buy and no procurement step.

They open the web address, see a card per room with today at a glance, tap a gap and confirm. Two taps. Reception can also book on anyone's behalf from a grid that shows every room at once — that's the screen that has to beat the notebook.

Check-in. Ten minutes either side of the start, the booker gets a prompt by email (SMS is coming). One tap keeps the room. Miss it and the room releases itself and goes back on the board for anyone to use.

The display board shows HELD before check-in, IN USE after, and RELEASED · NO-SHOW if it lapses. A board reading "held by Andrés" next to a visibly empty room does the policing that a wall tablet used to.

Yes, per building, anywhere from 00:00 to 24:00. If you never close, say so and the day runs all the way round.

Yes — a free-text line per room like 55" TV · Meeting Owl, shown on the room card and on the printed door card. It's plain text you control; Colega never connects to any device.

No. Print a card per room — A5, A4 or A3 — and frame it by the door. Scanning the QR shows that room right now, free or busy, and lets someone book it on the spot or check in. A laminated sheet of paper is the entire hardware rollout.

Anyone. A law firm on the third floor, a freelancer on Gmail, a visiting team for the week. Because Colega isn't wired into anyone's Microsoft or Google account, there's no tenant to match and no domain to lock. If you can email them, you can give them a room.

They type their email and tap the link that arrives. No passwords exist in the system, so there's nothing to reset and no password database to breach. Sessions last 90 days, so nobody scanning a door card gets bounced into their inbox.

Issue a guest pass with an end date. They book exactly like a member until that day, then it switches itself off — their sessions end, their future bookings are released and they get an email. Nobody has to remember to revoke anything.

Yes. Deactivating a member ends their sessions everywhere at once and cancels their future bookings. It takes one tap.

Their sign-in email offers a link per building and they pick. Colega never guesses, and the sign-in form is never told where anyone is a member.

No, and it never will — that's the point. Calendar information only flows outward: an invitation attached to the confirmation email, and a personal feed each member can subscribe to once so bookings appear and disappear in their own calendar automatically.

Colega reads nothing back, holds no OAuth token and asks for no permission from anyone's IT department.

There's nothing to see. Every booking shows to everyone else as "Name's meeting". The database has no field for a subject, so there is no confidential meeting data in the system — which is also why competing firms in one building can share a board safely.

Yes. The display board has a per-building toggle for names. In a members' club names build community; between competing firms they leak business intelligence. Your call.

Nothing. There's no software to install, no browser extension, no directory integration and no access to any company's systems. Send them the security page — it's written to end the review in one read.

If your organisation runs a formal software assessment anyway, the IT approval pack answers its questions in the order the form asks them — and starts by helping you work out whether an assessment is required at all.

Per person: a name, an email and whether they're a member or an admin — plus an end date if they're a guest. Per booking: the room, the times, who booked it and when they checked in. That's it.

No meeting subjects, no calendar contents, no passwords, no card details, no location tracking.

One essential session cookie, and that's all — so no banner is needed. There's no advertising, no fingerprinting and no page-level tracking; product analytics are anonymous counts of actions.

Yes, whenever you ask. A full export of your members, rooms and bookings, or complete deletion of the building and every record in it — normally the same week, within 30 days at the outside. No lock-in.